Secure Board Communication With Chat, Messaging and Document Systems

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In order to work as a unit board members of nonprofit organizations need to have easy-to-use tools to facilitate communication. They deal with sensitive data that can be disastrous when it is misused and must be kept confidential. Despite the widespread use of digital communications such as texting, email and messaging apps, they aren’t secure enough to be used for board-related business, making boards at risk of cyberattacks.

Nonprofit board members are volunteers who bring a variety of skills, knowledge and expertise to their roles. Many also have other jobs or careers. These different responsibilities can make it hard for them to get in touch with each with one another.

The good news is that the right technology can be helpful. The integration of a chat, messaging and collaboration platform with a board management program or a document system can streamline the flow, preventing duplicates and data loss. It also provides protection against a cyberattack and safeguard confidential documents and conversations.

Volunteer board members are often granted access to highly sensitive information. Hackers are aware and are targeting them with phishing attacks and ransomware, which is where criminals threaten to release private information unless paid a sum of money. In addition to these threats, a board can face sanctions from the regulator and lose trust if sensitive files are accidentally shared via unsecured channels such as email or a personal device. To avoid this, the ideal solution should include strict cybercheckboxes and an audit trail in order to ensure the integrity and confidentiality of information.